How detailed a person gets in the email is really up to them. First off – congratulations on your baby! This letter is to inform you that I am pregnant and plan to take maternity leave. There is nothing that says a person has to bear their burdens to their boss, but just give them enough to let them know when and if a return is expected. The process of finding a new job that meets your demands can be hard. Image by Danie Drankwalter. More Maternity Leave Out-of-Office Email Samples Ultra-professional maternity leave out-of-office auto-reply messages: Example 1: Thank you for your email. ​​Having documentation can prove beneficial in providing dates absent and can be a source of protection should the company become disgruntled at the extended period of absence. I am currently on maternity leave and I am unable to monitor my inbox. Maternity leave out of office might present professional problems in the form of people emailing you incessantly. People will be notified of your absence. I just recently created new life. You could simply say you are out of the office, or you can announce that you are on your maternity leave. What to Put in the Email Subject Line, Quitting Your Job While on Maternity Leave, How to Email Your Manager When Coming Back From Maternity, Use This Farewell Letter to Say Goodbye to Colleagues, Sample Excuse Letters and Email for Sickness and Absent Days, Tips for Returning to Work After Maternity Leave, Best Resignation Letter Examples to Quit Your Job. We’ve provided a list of 10 email templates. I will be out of office, starting [the date which you officially begin your maternity leave out of office], due to personal/medical reasons. Once you enable the message in your email software, it will automatically respond to any emails sent to you during a specified time. You know how it feels to get a work email while on vacation, right? After specifying the dates, be sure to give the employer any other pertinent information. Preparing the message ahead of time gives you more control over what your message will say. Enjoy your maternity leave! If you need immediate assistance please contact (name of colleague covering for you, with contact details, your manager's email, or a phone number). ​Employers want to be kept in on the loop. But while on leave, you don't really have time for that. You are the one who knows how to do your job, who will be taking over your responsibilities, and when you may be back to the office. When around 26 weeks pregnant, start working on the out-of-office message. You can also choose to only send responses to people in your contact list already. Decide if you want to include a specific return-to-work date or week, or consider not mentioning a date if you're unsure. I will be checking email sporadically. So how do you create an awesome message to help protect such a special time? Your email address will not be published. Also, the quick reply can balloon into a bigger issue to address. If you need immediate assistance or are submitting [part of an ongoing project], please contact [contact name name] at [contact email]. They'll love to hear that you're prepared for your exit, and there's one less thing they'll need to do to support you. Required fields are marked *. Say that too. . Additionally, you have to be sure about who is covering for you to avoid confusion. You’ll be able to customize the subject line, as well as the body of the message (as you would an ordinary email). Heck no! My due date is [date] and I plan to continue working until [date or suggest working from home until your due date or delivery]. This time of bonding will be filled with sleepless nights, an unpredictable schedule, recuperation, doctor appointments, visitors, and much more. Because this is my third child, they are expecting the child to come 1-2 weeks early. My maternity leave is winding down, and after speaking with Human Resources, [Month DD, YYYY] will be my first official day back in the office. Now that you have these email templates at your disposal, you can spend your maternity leave out of office in peace. In disappointing news for you and very exciting news for my family, I’ll be on maternity leave until [date]. If you need immediate assistance please contact (name of colleague covering for you, with contact details, your manager's email, or a phone number). Creating the message early saves you, your employer, and your contacts time. You can relay this information by phone call, text or email. Address the email formally and start it as any other business correspondence. The maternity leave you take after your baby is born is private and very special. Setting boundaries is important during this time. It can also cause confusion or misunderstandings with clients, especially when out for an extended period of time. Oftentimes, women feel afraid or even a bit embarrassed to talk to their employees about these matters. Setting this up early can allow you to craft a purposeful note. Do you want IT or your manager setting the tone of this message? Though an employee can tell their employer when they are about to go on leave, it is best to put it in writing also in a maternity leave email. Most of them are versatile, but you might need to modify them a bit. Sample Maternity Leave Email To: [email protected] From: [email protected] Subject: Maternity Leave Dear Employer’s Name, As you well know, I am approaching the end of my pregnancy. A good way to combat this is to set up automated email responses or to send messages beforehand. The moments with your newborn can never be recaptured. You may need to leave the office unexpectedly (to deliver your baby); as a result, having a prepared message gives your IT admin or your manager a message to use. You can use a variant of this email message for extended vacations or business trips, as well. © The Balance 2019. Below is a sample out-of-office message you can use. You feel compelled to send a quick reply. If your matter is not urgent I'll reply to your email upon my return. 01 A polite way to announce maternity leave out of office Thank you for your email. If you need any assistance or if you have any questions, please contact [name of colleague covering for you]. When a pregnancy is in danger and the mother must be put on bed rest, this type of arrangement may need to be considered. Structuring Your Letter Sender’s address: Start your letter with your address in the left-hand corner of the page. Therefore, it's important to protect this period in your life. You are welcoming a new member into your family. How to Create a Maternity Leave Out-of-Office Message, Give Your Out-of-Office Message Some Thought, How to Plan a Thorough and Flexible Maternity Leave, Resignation Email Samples, Templates, and Tips, Tips for Job Searching While You’re Pregnant, How to Negotiate Your Maternity Leave With Your Manager, Tips for Sending a Sick Day Email Message, Applying for a Job? When you create the right out-of-office message, people will understand what your current priority is and will respect the boundary it sets. My due date is [DATE]. We’ve assembled a list of 10 unique out of office replies for your maternity leave. Also, there will be a good amount of change that you'll want to manage. This way, you will feel confident in your message, and your co-workers and clients will feel cared for. Inform your manager when your message is complete. The message creates a personal boundary that alerts the sender that you will be unavailable during your leave and informs them about who they can contact during your absence. Maternity Leave Out-of-Office Sample Email Message (Text Version) Thank you for your email. The term lasts about two decades, and the training for the position is approximately nine months. It is up to you if you'd like to inform recipients where you are. I am currently on maternity leave until October. I am out of the office on maternity leave until (date you expect to return). Subject: Return to Work Update for Sarah Coleman Dear Bob, I am getting excited about my return to the office. Where you see (parentheses), insert the appropriate words or phrases for your circumstances. Be clear about how you plan to make that happen. If you want to step down or take a break for maternity leave, tell your that clients too. This depends on the type of relationship with the person who is messaging you and the urgency of the matter. Your email address will not be published. To help put your work life on hold, establish that your newborn and everything that comes with the bundle of joy is the top priority.

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